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SharePoint 2013 Licensing Changes

The release of SharePoint Server 2013 brings simplification to the licensing requirements.  As a result, we have been answering a lot of questions about these changes. This post points out the changes between SharePoint Server 2010 (and related products) and SharePoint Server 2013. Below we take three common SharePoint Server scenarios and compare the 2010 and 2013 licensing requirements side by side. 
Before we get started, here are a few definitions:

  • Intranet: Website hosting content, information, or software that is accessible inside the firewall to internal users only.
  • Extranet: Website hosting content, information, or software that is accessible inside the firewall to internal users and named external users only.
  • Internet: Website hosting content, information, or software that is publicly accessible to all users (internal and external).
  • Internal Users: Users who are the licensee's or its affiliates' employees and on-site agents and contractors.
  • External Users: Users who are not the licensee's or its affiliates' employees or on-site agents or contractors.

Scenario 1 - Intranet Deployment

Your company sets up a SharePoint intranet site that managers and employees access.  It is also used for several onsite contractors (for CAL requirements onsite contractors are considered internal users).  Customers are denied access to the site.  Licensing requirements for SharePoint 2010 and 2013 in this scenario are shown below in Figure A.

 


Figure A – A SharePoint Server license is required for each running instance of SharePoint Server (and FS4SP in 2010).  The internal users (managers, employees and onsite contractors) each must be assigned a CAL.  The CAL requirement does not change if these users access the intranet site remotely. As an intranet site – no external user access is permitted.

Scenario 2 - Extranet Deployment

Your company sets up a SharePoint extranet site and in addition to employee access also provides access to specific customers (external users). This is ultimately an intranet and extranet scenario.  Licensing requirements for SharePoint 2010 and 2013 in this scenario are shown below in Figure B. \

 

Figure B – There are two options to license this scenario in SharePoint 2010.  In option one, a server license is required for each running instance of SharePoint Server (and FS4SP if used), and CALs are required for each internal and external user.  In option two, SharePoint Server for Internet Sites (SPFIS) licenses can be used for each running instance of SharePoint Server.  Internal users do not need CALs in this scenario as long as all content is available to both employees and external users (if content is limited to employees, SharePoint Server licenses and CALs will be required).  In option two, CALs are not required for external users.  In SharePoint 2013, SPFIS has been discontinued, and the external users (your customers) require no additional SharePoint licensing – as external user access is permitted under the SharePoint Server 2013 license.

Scenario 3 – Internet Deployment

Your company sets up a public facing company website using SharePoint.  Your employees (or internal users) make all content, information, and applications publically available* to users via the Internet.  Employees, customers, or prospective customers anonymously access the site.
Licensing requirements for SharePoint 2010 and 2013 in this scenario are shown below in Figure C.

 

*Note – If you have an Internet deployment, and you limit content to internal users and/or a set of your external users, then see requirements for Scenario 2 above.
Figure C – A server license is required for each running instance of SharePoint Server software (and FS4SP in 2010).  In SharePoint 2010, an internet deployment where all content is available to all users (e.g. no content limited to internal users) can be licensed with SharePoint Server for Internet Sites and CALs are not required for internal or external users as access is provided by the SPFIS license(s). 
In SharePoint 2013, SPFIS has been discontinued and in this scenario the only license required is the SharePoint 2013 server license.  Access to internet sites that do not have content limited to internal users do not require CALs.  CALs are not required for internal users due to the "CAL Waiver for Users Accessing Publicly Available Content." Finally, CALs are not required for external users as the SharePoint Server 2013 permits external user access.


Contact us today to discuss how these licensing changes can open the door to new possibilities on SharePoint Server 2013 for your organization!

 

 

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